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Policies & Procedures

Governance

Governance Model
Board Recruitment
Long & Short Term Strategic Planning
Implementation of Internal Controls
Conflict of Interest
Public Meetings
Policy Creation & Approval

 

Prevention & Diversion

Service Decision Team-DCF
Outreach-D
FIRST (Family Preservation/Shelter Diversion)-D
Intensive Family Services
Assessing FIS/FIT

 

Intake

Centralized Intake & On-Call Procedures
Collaboration with Child Protection Team
Early Services Intervention (ESI)
Creating the Case Record-waiting on revisions
Continuity in Case Supervision & Initial Response
Requirements for Response and Contact with Families
Client Handbook Distribution
Case Management Emergency On-Call Response
Title IV-E FC and Adoption Subsidy (RevMax) DCF Req
Case Manager Responsibilities to Parents

 

Foster Care/Case Management

Family Assessment
Permanency Goal Selection
Case Planning
Relative Caregiver Program
Identification of Children
Consent for Medical Screening
Institutional Claims for Damages
Exit Interview
CPC
Documentation
Master Trust
Mandatory Reporting Requirements to the OIG
Drug Screening for Clients
Courtesy Supervision
Transfer of Cases between CBC's
Fingerprinting
Background Checks
Normalcy
Visitation of Children
Birth Certificates
Family Finding
Rilya Wilson
Hurricane Response Notification & Client Accountability
New Children in Families in Active Investigations or Past TPR's
Funeral Arrangements for Children in Foster Care

 

Adoptions

Adoption Service Philosophy
Adoption Recruitment Inquiries
Adoptive Home Study
Adoptions Subsidy Approval Process
Disclosure Information to Adoptive Parents
Assessment of Children for Adoption
Match Staffing
Selection Staffing
Adoption Placement
Adoption Service Planning Reviews
Adoption Review Committee
Sibling Separation Staffing
Disruption of Adoptive Placement
Finalized Adoption Cases & Automated System Client Identifiers (DCF Request)
Adoption Reunion Registry
Post Adoption
Interstate Compact on Adoption & Medical Assistance (RevMax-DCF Required)

 

Behavioral Health Care

Behavioral Support & Management Philosophy
Behavioral Support & Management Training
Referral for Comprehensive Behavioral Health Assessment
Baker Act & Crisis Response Procedures
MDT Notification of Change
Absentee MDT Staffing
Authorization of STFC
Cancelled MDT Staffing
CBHA Quality Assurance Review
BHS Initial Suitability Assessment
MDT Discharge Planning
MDT Geographic Area Served
MDT Scheduling Referral Process
MDT Staffing Membership
MDT Structure Documentation
STFC Capacity & Compliance
Administration of Psychotropic Medication
Pre-Consent Review for Psychotropic Medication
Services for Children with Mental Health and Co-Occurring Substance Abuse or Developmental Disability Treatment Needs in Out of Home Care Placements (DCF Req)
Referrals for Behavioral Health Referrals

 

Placement & Network Services

Foster Home Recruitment, Training, Licensing & Retention
Foster Home Placements
The Prevention & Placement of Child Victims
Removal & Placement of Children
Authorization for Placement
Residential Treatment Centers
Authorization for Community Based Wrap-Around
TANF Funding for Purchased Services
Institutional Staffings
Placement Stability Staffings
Emergency Clothing Allowance
Foster Care Referral Process
Family Foster Home Waivers

 

Special Populations

Reporting Missing Children
Recovering Missing Children
Reports & Services Involving Indian Children
Services to Unaccompanied Refugee Minors
Prevention of and Services to Missing Children
Compliance with the Multi-Ethnic Placement Act (MEPA)
ICPC/OSC Home Study Request
Pregnant Minors in Foster Care
Children Born to a Minor in Foster Care
Access to Incarcerated Parents at County Jail
Services for Persons with Developmental Disabilities

 

Permanency/Legal Issues

Diligent Search
Reunification
Permanency Staffings
Termination of Parental Rights
Expediting Permanency for Abandoned Infants
Termination of Service/Case Closure
Change of Custody
Independent Living
Child Legal Services
Re-Integration Staffing
Reunification Staffing
Do Not Resuscitate (DNR) Order

 

Supervision

Supervisory Reviews
Supervisory Academy
Mentoring & Modeling Qualitative Discussion (Guide)

 

Performance & Quality Improvement

Stakeholder Satisfaction
Quality Improvement Process
Client Complaints & Grievances
Incident Reporting
Complaints & Concerns in Licensed Foster Homes &CPA
Death Notification

 

Contract Management

Contracted Services Identification
Contract Procurement
Contract Monitoring/Reporting & Corrective Action
Contracting Procedures
Contract Management
Contract Amendments, Renewals & Terms
Retention, Storage & Disposal of Contract Files
Contract Document Selection
Contract Expenditure Tracking
Contract Invoicing
Contract Terminology
Contract Deliverables


Risk Prevention & Management

Privacy Policy
Private Practitioners Conducting Business on CPC Property
Risk Management Committee
Building Maintenance


Administrative & Service Environment

Custody & Issuance of Keys
Environmental Conservation

 

Information Systems

HIPAA Compliance
Network Security
Data Security
Security Incident Reporting & Tracking
Internet-Email Usage
Information System Back-Up
Security Awareness Training

 

Records Management

Records Management
Responding to Release of Case Mgmt Records
Responding to Requests for Public Records
Sharing Information with Children
Confidentiality of Client Information

 

Finance

Segregation of Duties
Bank Account Reconciliation
Annual Budget Preparation
Budget Forecasting
Collections & Write Off's
Gift Card Purchase and Use-waiting on revisions
Investment Policy
Purchasing and Accounts Payable Authorization
Travel & Business Expense-revisions
Manual Check Preparation-waiting on revision
Accounting
Account Receivable
Chart of Accounts
Client Emergency Funds (Flex Funds)
Employee Travel & Business Expense-waiting on revisions
Financial Statements
General Ledger Entries
Payroll Records
Petty Cash
Vendor
Vehicle
Insurance
Purchasing
Management of Client Trust Fund
Use of Gift Cards
Clothing Allowance-Annual


Human Resources

Equal Employment Opportunity
Americans with Disabilities
Non Discrimination and Harassment
Drug Free Workplace
Background Screening and Fingerprinting
Employee Code of Conduct
Weapons
Employee Conflict of Interest
Employee Grievance-DCF
Access to Personnel Records
Satisfaction & Retention Goals and Actions
Total Compensation & Benefits
Nepotism
Employee Handbook
Insurance Protections
Recruitment and Selection - waiting on revisions
Pre-Employment Reference Checks
Verification of Educational, Licensing & Credentialing Req
Motor Vehicle Records Checks
Job Descriptions
Performance Evaluations
Employee Conduct & Corrective Action
Performance Improvement Plans
Employee Exit Interview
Organization of Employment Files & Records
Retention of Employment Records
Personnel Recognition
Human Resource Planning
Legal Compliance & Fair Employment Practices
Employee Recognition Program
Intellectual Property & Confidential Information
Educational Milestone Recognition
Open Communication & Collaboration
Telephone & Voice Mail
Staff Volunteer
HIPAA Awareness
Auxiliary Aids Plan
Employee Assistance Program
Workers Compensation
Paid Time Off
Training Requirements for New Hires
Work Hours, Leave, and Holiday
Volunteer & Student Interns
Employees as Foster Parents
Reduction in Force
Severance Plan
Whistleblower

 

Professional Development

New Employee Orientation
Child Protection Professional Training & Certification
Child Protection Professional Supervisory Training & Certification
Cultural Diversity
Training Unit
Ethics

 

Communication & Fund Development

Crisis & Media Communication
Fund Development Policy
Gift Acceptance

 

Mentoring

Mentor Recruitment Process
Recruitment of Participants
Program Acceptance
Mentor Screening & Assessment
Orientation, Training & Support
Matching Criteria
Documentation
Mentor Support & Recognition





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